Information System Specialist, Ponca City Refinery

Phillips 66 & YOU - Together we can fuel the future

The Information System Specialist is responsible for managing the information system (LiveLink) that ensures Ponca City Refinery (PCR) controlled documents are kept current and business records are maintained in accordance to the Corporate Records Management Policy and with standard business practice.
 

Responsibilities May Include:

• Lead the Engineering Records contract workforce
• Implement best practices and guide others in the use of LiveLink
• Ponca City Refinery's sole point-of-contact for the LiveLink database, which contains over 900,000 refining records
• Use discretion and independent judgment to manage database content, including additions and deletions to the database
• Coordinate document and records management to ensure that operating and maintenance procedures are maintained accurately
• Manage the development of LiveLink workflows to improve business work processes
• Audit Livelink database for content accuracy
• Use discretion and independent judgment to determine additions and deletions of documents and users within the LiveLink database
• Perform testing for database and system upgrades and enhancements
• Provide guidance and oversight on populating attributes, developing folder and file structure within Livelink to the PCR Employees & Contractors
• Ensure that adequate levels of Livelink training are available to Ponca City Refinery employees
• Develop and deliver training as needed
• SPOC between the Livelink Central group and PCR, to ensure refinery personnel are informed of all upgrades and changes made to the system
• Coordinate and decide on all changes to the system, to ensure refinery business needs are met i.e. Turnarounds, Audits, etc. 
• Responsible for the security of the database by determining proper groups and users within Livelink and controlling permissions on folders, documents, & objects
• Advise PCR when consistency between refining sites is important and then help reach the definition/agreement
• Maintain the Ponca City Refinery DRM (8) Master Records Lists, BRO, GRL, GRLA, and Members tables current within Livelink
• Manage the Owner based roles that will handle the disposition process

Required Qualifications:

• Legally authorized to work in the job posting country
• Bachelor's degree in Business Administration or related field
• 5 or more years of experience in records management using an electronic database
• Advanced proficiency with Microsoft Office applications
• Possess or willing to obtain Business System Coordinator certification

Preferred Qualifications:

• Experience working with PCMS, RFM, SAP, and/or Meridium APM
• Ability to develop a thorough understanding of site/corporate policies and OSHA requirements on PSM and document management/records retention
• Working proficiency with business software applications: word processing, spreadsheet, desktop database, presentation programs, Livelink and document imaging software
• Experience in document storage, filing & retrieval

The Ponca City Refinery is located in Ponca City, Oklahoma, approximately 95 miles northwest of Tulsa, Oklahoma. Its facilities include crude distilling, naphtha reforming, fluid catalytic cracking, alkylation, hydrodesulfurization and delayed coking units. The refinery processes a mixture of light, medium and heavy crude oil delivered via pipeline from Oklahoma, Texas, New Mexico, the U.S. Rockies and Canada. Infrastructure improvements have enabled the delivery of locally produced crude oil by pipeline and truck. The refinery produces a high percentage of transportation fuels and anode-grade petroleum coke. Refined products are primarily distributed to customers by company-owned and common carrier pipelines to markets throughout the Midcontinent region.

Total Rewards

At Phillips 66, providing access to high quality programs and care for you and your family is important to us. Maintaining a culture of well-being — physical, emotional, social, and financial — is essential for a high-performing organization. When we are at our best, we are poised to deliver exceptional results — personally and professionally. Benefits for certain eligible, full-time employees include:

• Annual Variable Cash Incentive Program (VCIP) bonus
• 8% 401k company match
• Cash Balance Account pension
• Medical, Dental, and Vision benefits with an annual company contribution to a Health Savings Account for employees on HDHP
• Total well-being programs and incentives, including Employee Assistance Plan, well-being reimbursement, and backup family care services

Learn more about Phillips 66 Total Rewards.

Phillips 66 has more than 140 years of experience in providing the energy that enables people to dream bigger and go farther, faster. We are committed to improving lives, and that is our promise to our employees and our communities. We are sustained by the backgrounds and experiences of our diverse teams, which reflect who we are, the environment we create and how we work together. We have been recognized by the Human Rights Campaign, U.S. Department of Labor and the Military Times for our continued commitment to inclusive practices and policies in the hiring and retention of those in the LGBTQ+ community and military veterans. Our company is built on values of safety, honor and commitment. We call our cultural mindset Our Energy in Action, which we define through four simple, intuitive behaviors: We work for the greater good, create an environment of trust, seek different perspectives and achieve excellence.

Learn more about Phillips 66 and how we are working to meet the world's energy needs today and tomorrow, by visiting phillips66.com.

To be considered

In order to be considered for this position you must complete the entire application process, which includes answering all prescreening questions and providing your eSignature on or before the requisition closing date of 12/27/2024.

Candidates for regular U.S. positions must be a U.S. citizen or national, or an alien admitted as permanent resident, refugee, asylee or temporary resident under 8 U.S.C. 1160(a) or 1255(a)(1).  Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire.