Operations Support Analyst

Phillips 66 & YOU - Together we can fuel the future

Basic Function:

Phillips 66 EAME Commercial group is actively involved in the trading of crude oils and refined products in the UK and Europe as well as a range of paper derivative products such as swaps, futures and options. The Commercial Operations Team in London is responsible for co-ordinating operations associated with crude and product cargo vessel movements for the European refinery system, Commercial storage and for third party opportunity trading in the Europe, Africa and Middle East (EAME) region.

Primary Accountabilities/Responsibilities

• Support Commercial Operations Team by controlling the approval and payment process associated with Commercial inspection company invoices for operations attended as nominated from the London office ensuring; correct rates have been used by the inspection company in accordance with current agreements, timely processing for payment to ensure compliance with payment terms and resolving any invoice disputes direct with inspection company concerned in a timely manner.
• Support Risk function by making necessary entries into the Trading system to meet deadline requirements for producing daily P&L reports.
• Supporting London Finance Group by data entry of all approved inspection invoices into Trading System.
• Support Commercial Operations Team by processing third party Secondary cost invoices in the Trading system ensuring the necessary approval is obtained and that payment is made in accordance with agreed payment terms, any payment disputes resolved in a timely manner with the third party concerned and reconciliation for all third party accounts.
• Setting up planned cargo movements within Trading System.
• Generate Insurance Certificates from RADAR database as/when required.
• Assist in redistribution of Safety Data Sheets in line with P66 REACH obligations.
• Process original cargo documentation, passing to Commercial Operators where endorsement is required.
• Perform ad-hoc projects and provide holiday cover for Operations as required.

Critical Skills/Leadership Criteria

• Hold the legal right to live and work in the UK on a permanent basis without restrictions, or meet the relevant criteria for employer sponsorship.
• Excellent attention to detail is required.
• Excellent analytical, numeracy and computer (Excel and Outlook) skills.
• Must be able to work efficiently under time pressure to meet deadlines.
• Good communication skills are needed to work effectively within the Operations team, and for interaction with other Phillips 66 groups and third parties.
• Experience of working in an accounting group, and completing reconciliations, is an advantage.

Phillips 66 has more than 140 years of experience in providing the energy that enables people to dream bigger and go farther, faster. We are committed to improving lives, and that is our promise to our employees and our communities. We are sustained by the backgrounds and experiences of our diverse teams, which reflect who we are, the environment we create and how we work together. We have been recognized by the Human Rights Campaign, U.S. Department of Labor and the Military Times for our continued commitment to inclusive practices and policies in the hiring and retention of those in the LGBTQ+ community and military veterans. Our company is built on values of safety, honor and commitment. We call our cultural mindset Our Energy in Action, which we define through four simple, intuitive behaviors: We work for the greater good, create an environment of trust, seek different perspectives and achieve excellence.

Learn more about Phillips 66 and how we are working to meet the world's energy needs today and tomorrow, by visiting phillips66.com.

To be considered:

In order to be considered for this position you must complete the entire application process, which includes answering all prescreening questions and providing your eSignature on or before the requisition closing date of 29th November 2024.

Phillips 66 is an Equal Opportunity Employer