International Voyage Coordinator

Phillips 66 & YOU - Together we can fuel the future

Phillips 66 has been operating in the UK for over 65 years and we are as excited about our future as we are proud of our past. We are committed to improving lives, and that is our promise to our employees and communities. We are sustained by the backgrounds and experiences of our diverse teams, which reflect who we are, the environment we create and how we work together. 

Our company is built on values of safety, honour and commitment. We call our cultural mindset Our Energy in Action, which we define through four simple, intuitive behaviors: We work for the greater good, create an environment of trust, seek different perspectives and achieve excellence.

Our employees are the heart of our success, and there is a reason why we continue to attract great talent and it’s not just the excellent benefits package, or the opportunities for personal growth, it’s also the caring and committed culture of the organisation that makes everyone feel like they can bring their authentic self to work and be truly part of our team. 

Providing Energy. Improving Lives.

Basic Function

Phillips 66 Global Marine Operations provides safe, innovative marine transportation solutions in support of the Supply and Trading groups within Phillips 66 Commercial Organization. The Voyage Coordinator primarily manages vessel operations and logistics for crude and refined product deliveries to Phillips 66 refining assets and interests.

Voyages are performed on controlled vessels and spot charters, as well as COAs, in their assigned region and are involved in cross regional voyages, as applicable. The operation of the vessels involves voyage management, ensuring charter party compliance, pre and post fixture activities, as well as settlement of voyage related financial matters.

The Voyage Coordinator provides the primary day-to-day interface with the Charterer, Scheduler, Terminal, Agent and Owners/operators in Phillips 66’ term chartered and spot-chartered shipping business

Primary Functions/Responsibilities:

• Act as the primary operations point of contact (24/7) for assigned equipment.
• Provide holiday cover to team members as and when required.
• Responsible for preparation and communication of voyage orders, and further instructions.
• Handle vessel/ cargo stowage matters, draft issues, port agency nominations and or appointments, and communications.
• Ensure all assigned voyages are performed as defined by Phillips 66 standardized voyage orders – with applicable regional nuances.
• Interface with Commercial schedulers, charterer, agents, terminal, vessel owners/operators and tanker brokers.
• Ensure all emails are correctly tagged as per the process for working in SEDNA.
• Engage with other Phillips 66 parties – including Marine Demurrage, Assurance, F&PA, refineries, and terminals.
• Ensure accurate capture of voyage details in the Phillips 66 commercial systems (e.g. IMOS/others), as appropriate.
• Liaise with Supply & Trading and operations staff in respect of voyages to and from 3rd party customers.
• Interaction with Marine Assurance to maintain minimal exposure for Phillips 66 cargoes and assets – including human resources, term and spot tonnage, and refineries and terminals.
• Work with Phillips 66 Loss Control to eliminate or minimize any impairment on cargo quality or quantity.
• Monitor vessel’s bunker ROB and consumption for heating, tank cleaning and ECA zone consumption (VLSFO/LSMGO).
• Voyage Cost Allocation – manage voyage costs, administration & allocation, including freight, port costs, secondary costs, and T/C vessel voyage costs.
• Manage cargo document management, including Bills of lading, inspection reports and letters of indemnity
• Verify and approve freight invoices and other secondary charges related to assigned equipment and
• voyages under management; ensure voyage cost allocation (VCA) is timely and accurate.
• Manage monthly hire payments (T/C vessels), bunkers cost administration, and voyage / port cost administration.
• Coordinate with vessel owners and commercial marine team relative to vessel maintenance and drydocking activities.
• Understand weather and waterway impacts to voyages in progress and report issues to the Marine team/S&T traders and operators.
• Accountable to work across regional boundaries to develop, implement/change and continuously improve global documentation/processes and systems.
• Represent the company with carriers, terminal personnel, and/or other internal/external
• contacts in a professional manner.
• Possess a firm understanding of marine risk and the company’s exposure to marine liability.
• Helps guide the development of operating systems requirements, operating metrics, and delivery /communication of results.
• Assist leadership team in championing change and assessing vessel agents for value add.
• Possess a firm understanding of the Global Vessel Incident Reporting & Crisis Monitoring Plan.
• Ensure duties are performed as per the “On Call Incident Report Manual”.

Required Skills / Competencies

• Hold the legal right to live and work in the UK on a permanent basis without restrictions or meet the criteria for employer sponsorship. 
• Bachelor’s degree in a relevant discipline preferred
• Ability to handle multiple tasks and efficiently prioritize work to meet deadlines.
• Strong facilitation, planning and Organizational skills.
• High level of accuracy and attention to detail.
• Excellent communication and teamwork skills with preference for action, accountability, and developing alternatives and solutions.
• Strong desire for personal learning and sharing of skills with others.
• Strong computer proficiency in Microsoft Office and the ability to learn new systems as required.
• Passion for developing a long-term career in Marine function.

Preferred Skills / Competencies

• Knowledge of marine transportation business, including marine logistics, dispatching, and general marine transportation processes,
• Prior tanker/barge sailing experience.
• Prior experience in Marine (oil tanker / barge) operations

Phillips 66 has more than 140 years of experience in providing the energy that enables people to dream bigger and go farther, faster. We are committed to improving lives, and that is our promise to our employees and our communities. We are sustained by the backgrounds and experiences of our diverse teams, which reflect who we are, the environment we create and how we work together. We have been recognized by the Human Rights Campaign, U.S. Department of Labor and the Military Times for our continued commitment to inclusive practices and policies in the hiring and retention of those in the LGBTQ+ community and military veterans. Our company is built on values of safety, honor and commitment. We call our cultural mindset Our Energy in Action, which we define through four simple, intuitive behaviors: We work for the greater good, create an environment of trust, seek different perspectives and achieve excellence.

Learn more about Phillips 66 and how we are working to meet the world's energy needs today and tomorrow, by visiting phillips66.com.

To be considered:

In order to be considered for this position you must complete the entire application process, which includes answering all prescreening questions and providing your eSignature on or before the requisition closing date of Friday 6th December 2024.

Phillips 66 is an Equal Opportunity Employer