Administrative Assistant III, HSE Data & Reporting

Phillips 66 & YOU - Together we can fuel the future 

What to Expect

As an Administrative Assistant III, HSE Data & Reporting your attention to detail and proactive approach will help drive our operational success. In this fast-paced environment, you’ll be a trusted partner to department leaders, supporting a diverse group of professionals across Maintenance, Health, Safety, Environmental (HSE), Operations, and more. This role offers the opportunity to make a meaningful impact every day, contributing to a culture of collaboration and excellence.

What You’ll Do

• Provide administrative support to department leaders and teams, managing daily office operations and tasks.
• Coordinate schedules, organize meetings and events, and handle correspondence and phone calls professionally.
• Prepare documents and reports, process expense and invoice submissions, and maintain accurate records.
• Ensure compliance with company policies, manage office supplies, and facilitate logistics for visitors.
• Support special projects, maintain confidentiality, and exercise sound judgment in all activities.
• Collaborate with colleagues to deliver excellent service and contribute to a positive work environment.
• Use digital tools to compile and distribute reports, support budget and cost control activities, and assist with regulatory compliance.
• Participate in ongoing development to enhance your skills and adapt to changing priorities.
• Build strong relationships, proactively address requests, and help optimize team performance.

What You’ll Bring – Required

• Legally authorized to work in the job posting country.
• Willing and able to obtain a Transportation Worker Identification Credential (TWIC).
• Must be willing and able, with or without reasonable accommodations, to comply with the following:
  • Travel up to 5%
  • Work extended hours, which may include evenings, to perform occasional duties

• High School diploma or equivalent
• 3 or more months of administrative experience
• Intermediate proficiency working with Microsoft Suites (Word, Excel, Outlook, PowerPoint)

What Makes You Stand Out – Preferred

• 3 or more years of experience in administrative support or equivalent role
• Experience in SAP
• Experience in Tableau or Power BI visualization software
• Proven written and verbal communications, and interpersonal skills
• Strong organization skills and independently capable of setting and sorting out priorities
• Ability to work well under pressure and changing priorities
• High energy with a strong can-do attitude and proactive in taking the extra steps to provide support and accomplish work.

Compensation Range:

• $68,700 - $83,930

The Bayway Refinery is located on the New York Harbor in Linden, New Jersey. Bayway's facilities include crude distilling, naphtha reforming, fluid catalytic cracking, solvent deasphalting, hydrodesulfurization and alkylation units. The complex also includes a polypropylene plant with the capacity to produce up to 775 million pounds per year. The refinery processes mainly light and medium, low-sulfur crude oil. Foreign crude oil is supplied to the refinery by tanker, and domestic crude oil is supplied through a combination of rail and marine transportation. The refinery produces a high percentage of transportation fuels, as well as petrochemical feedstocks, residual fuel oil and home heating oil. Refined products are distributed to East Coast customers by pipeline, barge, rail car and truck.

Total Rewards

At Phillips 66, providing access to high quality programs and care for you and your family is important to us. Maintaining a culture of well-being — physical, emotional, social, and financial — is essential for a high-performing organization. When we are at our best, we are poised to deliver exceptional results — personally and professionally. Benefits for certain eligible, full-time employees include:

• Annual Variable Cash Incentive Program (VCIP) bonus
• 8% 401k company match
• Cash Balance Account pension
• Medical, Dental, and Vision benefits with an annual company contribution to a Health Savings Account for employees on HDHP
• Total well-being programs and incentives, including Employee Assistance Plan, well-being reimbursement, and backup family care services

This position may be eligible for the Phillips 66 geographic differential pay program.  Details and terms to be conveyed in offer of employment.

Learn more about Phillips 66 Total Rewards . 

Phillips 66 has more than 140 years of experience in providing the energy that enables people to dream bigger and go farther, faster. We are committed to improving lives, and that is our promise to our employees and our communities. We are sustained by the backgrounds and experiences of our diverse teams, which reflect who we are, the environment we create and how we work together. We have been recognized by the Human Rights Campaign, U.S. Department of Labor and the Military Times for our continued commitment to inclusive practices and policies in the hiring and retention of those in the LGBTQ+ community and military veterans. Our company is built on values of safety, honor and commitment. We call our cultural mindset Our Energy in Action, which we define through four simple, intuitive behaviors: We work for the greater good, cultivate an environment of trust, seek different perspectives and pursue excellence.

Learn more about Phillips 66 and how we are working to meet the world's energy needs today and tomorrow, by visiting phillips66.com. 

To be considered

In order to be considered for this position you must complete the entire application process, which includes answering all prescreening questions and providing your eSignature on or before the requisition closing date of 12/08/2025.

Candidates for regular U.S. positions must be a U.S. citizen or national, or an alien admitted as permanent resident, refugee, asylee or temporary resident under 8 U.S.C. 1160(a) or 1255(a)(1).  Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire.