Team Lead, Legal Support

Phillips 66 & YOU - Together we can fuel the future

The Team Lead, Legal Support COE reports to the Director, Finance & Legal Support and will work with colleagues across a large corporate law department in a publicly traded, international energy company.

Responsibilities May Include:

• Lead and manage a team of legal administrative assistants, providing guidance, support and development to ensure optimal performance and collaboration in support of Legal and Compliance
• Directly assist a team of commercial and/or transactional attorneys with contracts, outside counsel engagement, transaction coordination and business unit support 
• Cross-functionally support the Legal Finance team with processing invoices, improving electronic billing processes, accounts payable and financial reporting
• Foster a positive and productive work environment, promoting teamwork and professional development
• Conduct performance reviews for team members and continual feedback, evaluating their achievements, behaviors, and impact relative to goals
• Utilize insights from self-assessments and stakeholder feedback to guide coaching discussions and enhance team efficiency
• Use the WorkForce Software (WFS) system to approve timesheets and ensure compliance with payroll deadlines
• Manage attorney schedules and calendars, coordinating and facilitating conferences and meetings
• Coordinate and schedule domestic and international travel arrangements and prepare expense reports
• Prepare and revise legal correspondence, documents, and forms
• Communicate with internal clients and external resources to further objectives
• Handle delivery of mail items, including special delivery via certification or carrier
• Create and input data into Passport, the Legal Matter Management system
• Assist attorneys and legal specialists with usage of technology systems, including Passport, ebilling/invoicing, and workflow systems
• Promote the use of electronic documents/file systems and proper retention of documents according to corporate records retention schedules
• Support the maintenance of shared printers and supplies in work areas
• Collaborate with the human resources department to facilitate the onboarding process for new legal personnel
• Coordinate learning and knowledge management programs across Legal

Required Qualifications

• Legally authorized to work in the job posting country
• Bachelor's degree 
• 5 or more years of experience in corporate or law firm fields demonstrating expertise

Preferred Qualifications

• 2 or more years of supervisory/managerial experience 
• Highly developed understanding of the legal processes and support expectations across the Legal functional areas of Litigation, Employment, Environmental, Regulatory, Corporate, Commercial and Transactional
• Proven management, coaching and building of a high performing, client focused team
• Experience with accounts payable and financial reporting
• Developed user in Microsoft Office products – Word, Excel, PowerPoint, Access
• Strong interpersonal, organizational, communication and problem-solving skills
• Ability to develop concise process and end-user documentation
• Aptitude to deliver creative and sustainable business solutions 
• Competence to work in a fast-paced environment and meet deadlines
• Proficiency to prioritize tasks, adapt to change and assess big picture objectives
• Ability to take a leadership role on projects and efficiently manage resources
• Proven experience with managing multiple projects and work teams simultaneously
• Ability to easily and effectively communicate with attorneys, paralegals, Legal Management and internal business clients and work collaboratively with employees in different departments and of varying degrees of seniority
• Ability to prepare and present clear, concise and persuasive oral/written opinions, reports, correspondence and presentations

Total Rewards

At Phillips 66, providing access to high quality programs and care for you and your family is important to us. Maintaining a culture of well-being — physical, emotional, social, and financial — is essential for a high-performing organization. When we are at our best, we are poised to deliver exceptional results — personally and professionally. Benefits for certain eligible, full-time employees include:

• Annual Variable Cash Incentive Program (VCIP) bonus
• 8% 401k company match
• Cash Balance Account pension
• Medical, Dental, and Vision benefits with an annual company contribution to a Health Savings Account for employees on HDHP
• Total well-being programs and incentives, including Employee Assistance Plan, well-being reimbursement, and backup family care services

Learn more about Phillips 66 Total Rewards.

Phillips 66 has more than 140 years of experience in providing the energy that enables people to dream bigger and go farther, faster. We are committed to improving lives, and that is our promise to our employees and our communities. We are sustained by the backgrounds and experiences of our diverse teams, which reflect who we are, the environment we create and how we work together. We have been recognized by the Human Rights Campaign, U.S. Department of Labor and the Military Times for our continued commitment to inclusive practices and policies in the hiring and retention of those in the LGBTQ+ community and military veterans. Our company is built on values of safety, honor and commitment. We call our cultural mindset Our Energy in Action, which we define through four simple, intuitive behaviors: We work for the greater good, create an environment of trust, seek different perspectives and achieve excellence.

Learn more about Phillips 66 and how we are working to meet the world's energy needs today and tomorrow, by visiting phillips66.com.

To be considered

In order to be considered for this position you must complete the entire application process, which includes answering all prescreening questions and providing your eSignature on or before the requisition closing date of 04/17/2025.

Candidates for regular U.S. positions must be a U.S. citizen or national, or an alien admitted as permanent resident, refugee, asylee or temporary resident under 8 U.S.C. 1160(a) or 1255(a)(1).  Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire.