Senior Document Controller

Phillips 66 & YOU - Together we can fuel the future 

The Senior Document Controller will participate as an integral team member and will be a key contributor to the organization from a support capacity.

Responsibilities May Include:

• Responsible for the Midstream Projects portfolio document management with a total of over ~900 projects from the design, construction, and final handover phases
• Supervise third-party engineering firm’s document control processes and progress through the lifecycle of a project from design phase to final handover
• Enforce controlled processes and practices for the creation, review, modification, issuance, distribution, and accessibility of a variety of engineering documentation
• Enable efficient status tracking, change notification, and provisioning of documents on the approved Company electronic document management system
• Ensure all approved project contractual deliverables provided to Company at agreed project milestones are in accordance with Company specifications and standards
• Interrelate with multiple company departments for their turnover needs, final as built, operations, information management, and final retention
• Maintain and audit project documentation and final turnover files for the Midstream division per Government and Company standards
• Organize and lead trainings on Company documentation processes

• Work closely with Project Management and the Information Management group to coordinate with contractor counterpart and internal team to manage document control deliverables

• Attend Kick-off meetings with engineering and contracting companies to educate and support the project team on P66 tools and policies
• Utilize SAP software to locate and review key project information
• Navigate LiveLink to locate and retrieve archived project files
• Highly skilled in organization, accuracy, and time management to oversee multiple assignments at the same time

• Maintain accurate file structure for the entire Midstream Projects Organization
• Perform SharePoint Administrative duties for the Midstream Projects Organization, including setting up internal and external sites, granting access rights to stakeholder, and working to ensure information is accessible and accurate
• Assist in the implementation of the Midstream Projects closeout procedures and checklist
• Responsible for the data management for the Midstream Projects group Lessons Learned Mendix database
• Function as a Subject Matter Expert and provide technical support for document related issues

• Creating, maintaining, and implementing document management systems by developing procedures and improving workflows for the Midstream Projects Group
• Develops metrics to measure the efficiency and effectiveness of processes and prepare monthly progress reports for management and key stakeholders

Required Qualifications:  

• Legally authorized to work in the job posting country
• Associate degree or higher
• 8 or more years of experience in a business environment related to records management such as record storage, filing, and retrieval
• Intermediate proficiency in Microsoft Office Suite applications (Word, Excel, Outlook, SharePoint)
• Intermediate proficiency with electronic data management systems and document imaging
• Beginner proficiency in SAP
• Working knowledge of LiveLink
• Expert proficiency operating as a SharePoint Administrator
• 5 or more years working in the energy industry and/or construction
  
  

Preferred Qualifications:  

• Experience with various proprietary Electronic Document Control and computing systems
• Bachelor’s degree or higher
• Specific knowledge and experience in the document control process and file management
• Excellent interpersonal, verbal, and written skills
• Strong initiative with the ability to work independently as well as with a diverse, complex, and broad project team

Midstream

The Phillips 66 Midstream business is a safe, reliable, and trusted provider for the movement, storage, gathering, and processing of liquid or gas energy via pipelines or terminals. We are an industry leader in logistics and operate or manage more than 70,000 miles of pipelines that transport crude oil from oil fields to refineries and finished products from refineries to storage terminals. We operate 39 terminals that supply finished products to consumer gas stations, as well as crude oil and NGL storage terminals and NGL fractionation facilities. Our capabilities include extensive natural gas gathering and processing operations, enhancing our wellhead-to-market strategy. We also provide the connectivity between the various Phillips 66 business units.

Total Rewards

At Phillips 66, providing access to high quality programs and care for you and your family is important to us. Maintaining a culture of well-being — physical, emotional, social, and financial — is essential for a high-performing organization. When we are at our best, we are poised to deliver exceptional results — personally and professionally. Benefits for certain eligible, full-time employees include:

• Annual Variable Cash Incentive Program (VCIP) bonus
• 8% 401k company match
• Cash Balance Account pension
• Medical, Dental, and Vision benefits with an annual company contribution to a Health Savings Account for employees on HDHP
• Total well-being programs and incentives, including Employee Assistance Plan, well-being reimbursement, and backup family care services

Learn more about Phillips 66 Total Rewards.

Phillips 66 has more than 140 years of experience in providing the energy that enables people to dream bigger and go farther, faster. We are committed to improving lives, and that is our promise to our employees and our communities. We are sustained by the backgrounds and experiences of our diverse teams, which reflect who we are, the environment we create and how we work together. We have been recognized by the Human Rights Campaign, U.S. Department of Labor and the Military Times for our continued commitment to inclusive practices and policies in the hiring and retention of those in the LGBTQ+ community and military veterans. Our company is built on values of safety, honor and commitment. We call our cultural mindset Our Energy in Action, which we define through four simple, intuitive behaviors: We work for the greater good, create an environment of trust, seek different perspectives and achieve excellence.

Learn more about Phillips 66 and how we are working to meet the world's energy needs today and tomorrow, by visiting phillips66.com.

To be considered

In order to be considered for this position you must complete the entire application process, which includes answering all prescreening questions and providing your eSignature on or before the requisition closing date of 06/02/2025.

Candidates for regular U.S. positions must be a U.S. citizen or national, or an alien admitted as permanent resident, refugee, asylee or temporary resident under 8 U.S.C. 1160(a) or 1255(a)(1).  Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire.

Phillips 66 is an Equal Opportunity Employer