Legal Administrative Assistant

Phillips 66 & YOU - Together we can fuel the future

The Legal Administrative Assistant reports to the Team Lead – Legal Support COE and is responsible for providing and coordinating administrative support to an assigned team of attorneys and paralegals in the Phillips 66 Legal Department.  
 
Responsibilities May Include:

• Managing attorney schedules/calendars, including facilitating conferences and meetings.
• Arranging domestic and international travel.
• Processing manual invoices and expense reports.
• Preparing and revising legal correspondence, documents, and forms.
• Preparing financial forms and documentation for settlements and external payments.
• Communicating with internal clients and external resources to advance priorities.
• Distributing mail and preparing all forms of special delivery.
• Handling document reproduction and distribution needs.
• Creating and inputting data into Passport, Phillips 66’s Legal Matter Management system..
• Assisting attorneys and paralegals with the use of technology systems including Passport, video conferencing, electronic billing/invoicing, and workflow systems.
• Adhering to Information Governance practices and corporate records retention schedules in the handling of attorney work team files.
• Maintaining shared printers and supplies in work areas.
• Other administrative duties as assigned by the supervisor and attorney work team.

Required Qualifications:

• Legally authorized to work in the job posting country
• High school diploma or GED
• 3 or more years of experience as an Administrative Assistant
• Proficiency and knowledge of all Microsoft Office applications
• Proficiency in keyboarding (Minimum 65 words per minute)

 
Preferred Qualifications:

• Knowledge of and experience with legal processes and terminology
• Experience in the energy industry supporting Legal Commercial teams
• Understanding of and ability to process litigation and transactional documents
• Knowledge of basic contracts and agreements 
• Understanding and adaptability to digital technology and evolving ways of working
• Ability to successfully work and collaborate at a variety of position levels from peer groups to upper-level management
• Must be flexible and willing to assist with a variety of administrative tasks
• Developed interpersonal, written, and verbal communication and organizational skills
• Strong focus on attention to detail
• Ability to prioritize multiple tasks and adapt quickly to change
• Ability to proactively problem-solve and achieve deliverables
• Appropriate use of good judgment and discretion 
• Understanding and appreciation for working with highly sensitive and confidential information is a must
• Advanced experience with Excel and PowerPoint is a plus 
• Bachelor’s Degree

Total Rewards

At Phillips 66, providing access to high quality programs and care for you and your family is important to us. Maintaining a culture of well-being — physical, emotional, social, and financial — is essential for a high-performing organization. When we are at our best, we are poised to deliver exceptional results — personally and professionally. Benefits for certain eligible, full-time employees include:

• Annual Variable Cash Incentive Program (VCIP) bonus
• 8% 401k company match
• Cash Balance Account pension
• Medical, Dental, and Vision benefits with an annual company contribution to a Health Savings Account for employees on HDHP
• Total well-being programs and incentives, including Employee Assistance Plan, well-being reimbursement, and backup family care services

Learn more about Phillips 66 Total Rewards.

Phillips 66 has more than 140 years of experience in providing the energy that enables people to dream bigger and go farther, faster. We are committed to improving lives, and that is our promise to our employees and our communities. We are sustained by the backgrounds and experiences of our diverse teams, which reflect who we are, the environment we create and how we work together. We have been recognized by the Human Rights Campaign, U.S. Department of Labor and the Military Times for our continued commitment to inclusive practices and policies in the hiring and retention of those in the LGBTQ+ community and military veterans. Our company is built on values of safety, honor and commitment. We call our cultural mindset Our Energy in Action, which we define through four simple, intuitive behaviors: We work for the greater good, create an environment of trust, seek different perspectives and achieve excellence.

Learn more about Phillips 66 and how we are working to meet the world's energy needs today and tomorrow, by visiting phillips66.com.

To be considered

In order to be considered for this position you must complete the entire application process, which includes answering all prescreening questions and providing your eSignature on or before the requisition closing date of 05/15/2025.

Candidates for regular U.S. positions must be a U.S. citizen or national, or an alien admitted as permanent resident, refugee, asylee or temporary resident under 8 U.S.C. 1160(a) or 1255(a)(1).  Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire.