Finance Specialist, Aviation Assistant

Phillips 66 & YOU - Together we can fuel the future

The Finance Specialist, Aviation Assistant will provide bookkeeping and administrative support to Corporate Aviation group in compliance with appropriate company standards, policies and procedures, systems and controls.

This job is located onsite in North Houston close to the IAH Bush airport.

Responsibilities May Include:

• Timely and accurately code invoices to ensure compliance with tax, company’s accounting policy and vendor’s contractual terms.
• Facilitate, track, report and reconcile various Aviation payments to support accurate aircraft expenditure and prevent delays to scheduled flights.
• Provide guidance and assistance to staffs to insure accurate and timely reporting and reconciliation of all activities on company-issued credit cards per policy.
• Coordinate the control procedures and authorizations for Aviation procurement  activities, working closely with Procurement, and accounting staffs as appropriate.
• To include coordination and communications with vendors for proper invoicing and payment activities.
• Prepare and provide responses to various audit inquiries and requests as necessary.
• Coordinate and facilitate creation of WBS elements for capital expenditures.
• Facilitate tracking and internal reporting of the Hangar’s improvement expenses to ensure compliance with the Hangar’s rental agreement.
• On a monthly basis prepare and report to Aviation Manager fuel costs analysis.
• Assist Aviation Manager in understanding monthly financial results by providing costs details analysis.
• Administrative support for managers.
• Order office supplies and business cards.
• Coordinate airport badges, IBAC badges and Passports/VISAs.
• Organize Hangar Lunches for meetings and support other hangar events.
• Rental car coordination for non-trips related travel, e.g.: Crew Training and executive travel via commercial airlines.
• New team member onboarding assistance.
• Annual Documentation Information Cleanup.
• Operations administrative duties as assigned by the Operations Manager as needed.

Required Qualifications:

• Legally authorized to work in the job posting country
• High diploma or GED equivalent
• 1 of more years of finance and/or administrative support

Preferred Qualifications:

• 1 or more years of experience working in corporate aviation

Total Rewards

At Phillips 66, providing access to high quality programs and care for you and your family is important to us. Maintaining a culture of well-being — physical, emotional, social, and financial — is essential for a high-performing organization. When we are at our best, we are poised to deliver exceptional results — personally and professionally. Benefits for certain eligible, full-time employees include:

• Annual Variable Cash Incentive Program (VCIP) bonus
• 8% 401k company match
• Cash Balance Account pension
• Medical, Dental, and Vision benefits with an annual company contribution to a Health Savings Account for employees on HDHP
• Total well-being programs and incentives, including Employee Assistance Plan, well-being reimbursement, and backup family care services

Learn more about Phillips 66 Total Rewards.

Phillips 66 has more than 140 years of experience in providing the energy that enables people to dream bigger and go farther, faster. We are committed to improving lives, and that is our promise to our employees and our communities. We are sustained by the backgrounds and experiences of our diverse teams, which reflect who we are, the environment we create and how we work together. We have been recognized by the Human Rights Campaign, U.S. Department of Labor and the Military Times for our continued commitment to inclusive practices and policies in the hiring and retention of those in the LGBTQ+ community and military veterans. Our company is built on values of safety, honor and commitment. We call our cultural mindset Our Energy in Action, which we define through four simple, intuitive behaviors: We work for the greater good, create an environment of trust, seek different perspectives and achieve excellence.

Learn more about Phillips 66 and how we are working to meet the world's energy needs today and tomorrow, by visiting phillips66.com.

To be considered

In order to be considered for this position you must complete the entire application process, which includes answering all prescreening questions and providing your eSignature on or before the requisition closing date of 05/14/2025.

Candidates for regular U.S. positions must be a U.S. citizen or national, or an alien admitted as permanent resident, refugee, asylee or temporary resident under 8 U.S.C. 1160(a) or 1255(a)(1).  Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire.