Government Affairs Administrative Assistant

Phillips 66 & YOU - Together we can fuel the future

The Government Affairs Administrative Assistant will be based in Washington DC and is responsible for providing and coordinating administrative support to the State Government Affairs Senior, Director for Mid-Continent Region and serve as backup support to the Federal Affairs Senior, Administrative Assistant.

*This is an onsite position in our Washington, DC office.

What You’ll Do

• Managing schedules/calendars, including facilitating conferences and meetings.
• Arranging domestic and international travel.
• Processing expense reports.
• General office administration, correspondence and documentation. 
• Preparing and revising consultant contracts.
• Processing vendor invoices, political contributions and charitable donations.
• Overseeing regional budget.
• Managing state-level lobbying disclosure reporting and annual lobbyist registrations.
• Coordinate attendance at P66 sponsored trade organization events and activities. 
• Issue identification and tracking through LegisOK.com as required. 
• Providing support for employee civic engagement initiatives, including candidate Get Out the Vote forums and voter participation efforts.
• Communicating with internal clients and external resources to advance priorities.
• Distributing mail and preparing all forms of special delivery.
• Ordering office and break room supplies.
• Assisting with the use of technology systems including video conferencing, and workflow systems.
• Adhering to Information Governance practices and corporate records retention schedules in the handling of government affairs work team files.
• Other administrative duties as assigned by the supervisor and work team.

What You’ll Bring – Required

• Legally authorized to work in the job posting country
• High school diploma or GED
• 3 or more years of experience as an Administrative Assistant
• Proficiency and knowledge of all Microsoft Office applications
• Intermediate proficiency with Microsoft Office applications
• Travel to Houston or other company locations may be required 1-2 per year

What Makes You Stand Out – Preferred

• Knowledge of lobbying compliance and ethics  
• Experience in supporting Government and/or Political Affairs teams
• Understanding and adaptability to digital technology and evolving ways of working
• Ability to successfully work and collaborate at a variety of position levels from peer groups to upper-level management
• Must be flexible and willing to assist with a variety of administrative tasks including occasionally working outside of normal business hours to assist with onsite meetings and events
• Developed interpersonal, written, and verbal communication and organizational skills
• Strong focus on attention to detail
• Ability to prioritize multiple tasks and adapt quickly to change
• Ability to proactively solve problems and achieve deliverables
• Appropriate use of good judgment and discretion
• Understanding and appreciation for working with highly sensitive and confidential information is a must
• Advanced experience with Excel and PowerPoint is a plus
• Bachelor’s Degree

Compensation Range

This position has a base salary range of $83,900- $102,520.

At Phillips 66, we are committed to pay transparency and competitive, equitable compensation. Each role is assigned a salary grade with a defined pay range, benchmarked against industry peers. Where a candidate offer falls within the posted range depends on the candidate's experience, skills, and alignment with the role’s requirements. Offers are made to ensure internal equity and market competitiveness. Our compensation programs are designed to reward performance and support career growth.

Total Rewards

At Phillips 66, providing access to high quality programs and care for you and your family is important to us. Maintaining a culture of well-being — physical, emotional, social, and financial — is essential for a high-performing organization. When we are at our best, we are poised to deliver exceptional results — personally and professionally. Benefits for certain eligible, full-time employees include:

• Annual Variable Cash Incentive Program (VCIP) bonus
• 8% 401k company match
• Cash Balance Account pension
• Medical, Dental, and Vision benefits with an annual company contribution to a Health Savings Account for employees on HDHP
• Total well-being programs and incentives, including Employee Assistance Plan, well-being reimbursement, and backup family care services

Learn more about Phillips 66 Total Rewards.

Phillips 66 has more than 140 years of experience in providing the energy that enables people to dream bigger and go farther, faster. We are committed to improving lives, and that is our promise to our employees and our communities. We are sustained by the backgrounds and experiences of our diverse teams, which reflect who we are, the environment we create and how we work together. We have been recognized by the Human Rights Campaign, U.S. Department of Labor and the Military Times for our continued commitment to inclusive practices and policies in the hiring and retention of those in the LGBTQ+ community and military veterans. Our company is built on values of safety, honor and commitment. We call our cultural mindset Our Energy in Action, which we define through four simple, intuitive behaviors: We work for the greater good, cultivate an environment of trust, seek different perspectives and pursue excellence.

Learn more about Phillips 66 and how we are working to meet the world's energy needs today and tomorrow, by visiting phillips66.com.

To be considered

In order to be considered for this position you must complete the entire application process, which includes answering all prescreening questions and providing your eSignature on or before the requisition closing date of 07/03/2026.

Candidates for regular U.S. positions must be a U.S. citizen or national, or an alien admitted as permanent resident, refugee, asylee or temporary resident under 8 U.S.C. 1160(a) or 1255(a)(1).  Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire.